Commercial Systems Review

Your commercial systems read as they really run, on one project or across the business, and two numbers reported: the hours lost each month, and the exposure sitting in your own records.

One day, two numbers, the hours your month loses to work that does not need a person, and the exposure sitting unproven in your own files, both counted from what I watched and read rather than from a benchmark.

Hover or tap any station for what happens there. The arrows run the day left to right: the cycle watched, the files read, the write-up handed over.

The review: a day watched, the files read, two numbers and a ranked list.

Problems

Find the one that reads like your problem. Each page explains what is actually happening and the way out of it.

My surveyors spend more time typing than surveying

The same measure lives in three trackers and someone retypes it into each. I want to know what that actually costs before I fix it.

I have this problem

I don't know where the month goes

The team is flat out, the output doesn't show it, and nobody can say which tasks eat the hours.

I have this problem

Our records wouldn't survive a dispute, and I suspect it

Instructions with nothing in writing, notices drafted but never served, photos in phones. I want the exposure counted before the other side counts it.

I have this problem

Every month-end is a scramble

The CVRs roll up by copy and paste, the report is late, and the directors read numbers nobody quite trusts.

I have this problem

I believe the jobs are fine but I can't prove it

What the business is told and what the jobs' records support may not be the same thing.

I have this problem

We don't know how exposed our records actually are

No one has ever scored the practice against what a dispute would ask for.

I have this problem

Nobody can list the systems the business runs on

Records live in five places and no one owns the map.

I have this problem

Nobody has ever measured what the payment run costs us

It takes what it takes, every month, and no one has counted the hours or the errors.

I have this problem

We've bought software and nobody uses it

Licences renewing against tools the team worked around within a fortnight.

I have this problem

Services

An introduction session that shows your team what the tools can actually do, a consultation that answers one named pain point, then two reviews, one per level: a single project watched from inside, or the systems the business runs above its jobs read end to end.

AI Introduction Session

Fixed FeeFor Subcontractors, Main Contractors & Clients2 working days

A session at your office or on a call that shows your team what today's AI tools actually are and what they can do, demonstrated live on the systems I run my own practice on, with use cases picked for businesses like yours.

See how it works

Pain Point Consultation

Fixed FeeFor Subcontractors, Main Contractors & Clients2 working days

One pain point, one structured conversation, one written recommendation.

See how it works

Project Systems Review

ForensicFixed FeeFor Subcontractors, Main Contractors & Clients10 working days

I embed with the commercial team on one live project, for a day as standard or up to a week for a more thorough review, and watch its systems run as the job actually uses them: the valuation, the variations, the site records, the CVR.

See how it works

Business Systems Review

ForensicFixed FeeFor Subcontractors, Main Contractors & Clients10 working days

I read the commercial systems your business runs above its projects as one piece: how the jobs' CVRs roll up, how month-end reporting is assembled, how final accounts are forecast, where the sign-offs sit and what the directors are actually told.

See how it works

Products

Two free tools for doing the review's first pass on your own desk: the systems scorecard and the records inventory.

The free tools

Commercial Systems Self-Assessment Scorecard

Score your commercial systems across thirty statements in twenty minutes. Automatic verdicts show where money is leaking.

See the template

The free tools

Records & Systems Inventory

Map where your twenty key commercial records actually live, who owns them, and the gaps.

See the template

Tips

Working habits for seeing your commercial cycle as it actually runs, before any money goes on tools.

Seeing the cycle as it is

The two numbers that matter are already in your building: where the hours go, and what the files can prove.

Count the hours before you buy anything

Read the tip

Seeing the cycle as it is

The two numbers that matter are already in your building: where the hours go, and what the files can prove.

Read your own files the way the other side would

Read the tip

Frequently asked questions

Straight answers to the questions people ask before a commercial systems review, one question per page, each answered in a single clear paragraph.

Before the review

Should we review one project or the whole business?

Start where the doubt is: one live job if the question is how projects actually run, the business-wide systems if the question is what the directors are told.

Read the answer

Before the review

How long does a review take?

A day embedded with the team as standard; up to a week where you want a whole slice of the month watched rather than sampled.

Read the answer

Before the review

Should we tidy the files before you arrive?

No. A tidied folder hides exactly what the review exists to find, and the fixes end up designed for a state that does not exist.

Read the answer

Before the review

Will the review tell us to buy new software?

Almost never. The ranked list maps every fix to software you already pay for wherever that is honestly possible, and I sell nothing.

Read the answer

Before the review

Where does the AI actually come in?

Inside the tools you already pay for. Most of it sits switched off or unused, and the review's job is to say which parts are worth switching on, and for what.

Read the answer