AI Use Policy
The rules in writing before the tools spread on their own.
A ready-to-adapt AI use policy for a construction business: approved uses, red lines, and the checking rule. A two-page Word template with every fill-in marked in grey brackets: scope, the uses you approve, the red lines that never move, the checking rule that stands between an AI draft and anything that leaves the business, confidentiality, responsibilities, and the adoption line naming the policy owner and the review date twelve months on.
What you get
What it covers
Approved uses, in writing
First drafts of routine documents, summaries of documents you supply, checking arithmetic and dates, explaining concepts, and structuring site information into registers, each on the condition that a person stays the author of every word.
The red lines
No clause number, case or rate an AI produced goes out unverified against the actual document. No AI-produced final figures for applications, claims, valuations or accounts. Nothing AI-drafted leaves the business without the named check. No AI output in place of legal or professional advice.
The checking rule and adoption
One section fixes who checks what before anything goes out, and the adoption line records the date, the policy owner, and the review due twelve months on.
A Word template with no macros. Fill in the grey bracketed placeholders, adapt the wording to your business, and have it signed off before it takes effect.
Related paid help
Want the working practices behind the policy set up, not just written down? That is the implementation stage.